For the Love of Customer Experience

What’s one company you love doing business with?

Allow me to take you on a journey of love. On this journey, you will discover what leads someone to love doing business with a company and what benefits are derived from such a love.

To prepare for this journey, close your eyes, take a few deep breaths and consider the one company you absolutely love to do business with. This is a company you love to do business with because their people live the brand every day. When you interact with employees from this company, it is clear that they know what their company is and what the branded experience is all about.

Employees in this company not only know the branded experience but consistently act in conformity with it. This company you are thinking about is “out-behaving” the competition, which leads to incredible customer loyalty. Customers (like you) buy more, and more often, and are less price-sensitive.

Employees in this company also seem quite loyal. Employees recognize their company as a great place to work. They are productive and happy.

This company you are thinking about is managing an experience. You love to do business with it so much that you’ve probably rewarded it with the ultimate compliment—your referral. Perhaps your confidence in the experience you received led you to suggest that others should try this company. Or maybe you tell others about the company because it just feels good to do so. In essence, you’ve become an unpaid member of this company’s marketing department.

After reflecting for a few moments, make a list of all the companies you love to do business with and note why. What is it that they do to deliver that experience to you?

Leaders in these companies understand that knowing the brand and doing the brand lead to a stronger work culture and more profitable customer relationships. That is why these leaders do what it takes to define and manage the experience. Employees in companies you love doing business with recognize that they are on stage, orchestrating an experience. They appreciate that they have the ultimate responsibility and opportunity to deliver an experience that makes customers happy. And in most cases, it makes them happy too.

Here is an example of a company that consistently delivers great customer service and out-behaves the competition, leading to stronger business results.

On a Tuesday morning last month, I arrived at Detroit Metro Airport—stressed and very late. Delta had canceled my flight the night before, and I had been re-booked on a 6 a.m. flight. I was scheduled to speak to an audience of senior executives at 9 a.m. It was 8:15, and my drive to the event was estimated to be 40 minutes. I had speaking engagements in the surrounding area over the next several days, so grabbing a cab wasn’t an option.

There I stood—anxious and panicked—waiting for the Enterprise Rent-A-Car shuttle to pick me up and take me to the rental car facility. I am about to share with you a completely orchestrated experience that employees love to deliver and customers love to receive.

The shuttle pulls up, and out steps Bill.

“Hi, folks. Welcome to Detroit. We are glad you are here. My name is Bill, and I will take you to get your car. Does anyone need help with their bags?”

I took my seat along with several other passengers.

Bill continued with his speech: “We appreciate your renting from Enterprise. I will have you safely to the rental car facility in about 4 minutes. When you get there you will find fresh coffee and snacks waiting for you.”

Four minutes later we pulled up to the facility. I rushed off the shuttle and was first to walk into the facility. There I was greeted by Wendy.

“Hi, I’m Wendy. Welcome to Enterprise. What’s your name? Welcome, Gregg. Step right up to the counter. Elisha is ready to help you get your car.”

Elisha introduced herself, and I shared my dire situation. She was sympathetic, and less than a minute later she was leading me out to my car. She helped me carry my bags and did the walk-around to check for unreported damage while I got situated for the drive.

At this point—because of the friendliness of Bill, Wendy and Elisha—my trust in Enterprise was high enough that I didn’t think twice about not doing the inspection myself. I was confident Elisha would take care of it for me and act in my best interest, which she did.

At the exit, I had to stop to hand over paperwork to the gate attendant, Sandy. We had a quick dialogue about customer service.

“Hi, I am Sandy. How was our customer service?”

“It was great.”

Sandy handed back the paperwork: “Terrific. Thank you for renting from Enterprise. Have a great day.”

I responded, “Sandy, what if I had told you that the customer service was not good?”

“Well, I would have asked you what happened,” she said, “and if it wasn’t something I could have resolved for you, I would have connected you to one of my managers who would make it right.”

When I returned to Enterprise two days later, I had equally positive experiences with the drop-off attendant and shuttle driver. They were friendly, helpful and attentive—clearly demonstrating the brand.

Enterprise employees recognize that they are performing in front of customers. They have been trained to orchestrate an ideal experience at each point of interaction by playing the role of host. In doing so, they realize they are performing an experience—from the shuttle driver to the gate attendant and everyone in between.

This managed experience is created by a system for living the brand, an approach to defining an experience that employees can orchestrate at critical points of interaction—and an experience that will create customer love.

Recently published in the Rochester Business Journal.

Five Steps to Great Customer Experiences

Special thanks to Dori Saltzman, Leisure Editor of Travel Market Report for this interview published on November 14, 2011:

With a little forethought and a lot of commitment, travel sellers can make outstanding customer service an integral part of a winning brand.

No big concepts are needed; no fancy formulas – just basic common sense, said Gregg Lederman, author of Achieve Brand Integrity: Ten Truths You Must Know to Enhance Employee Performance and Increase Company Profits.

So whether you’re known for checking in with clients while they’re on vacation or following up with them afterwards, these are your branded behaviors that customers come to expect.

 

“Every point of interaction leaves an impression in your customer’s mind. It all comes down to how we act.”

The CEO of consulting firm Brand Integrity, Lederman regularly advises businesses on how to create the optimum customer experience. His primary tool is the Achieving Brand Integrity (ABI) model, a step-by-step process for determining series of “non-negotiable behaviors” that all employees must commit to.

Walk a mile in their shoes
Travel Market Report spoke with Lederman to find out more about the process, including the five steps that form the framework of his model for achieving brand integrity.

“The framework forces people to think about what it’s like to really be a customer. What do they want? What obstacles get in their way? And what behaviors can you do to make their experience consistently good, if not great?”

The first three steps require travel agents to walk a mile in their customers’ shoes.

Step #1. Identify points of interaction
The first step is to determine your various points of interaction with customers. Who is the customer and where are you going to deliver the experience?

For a travel seller that could be the initial contact, which might by phone, email or social media.

Other touch points could include the booking itself, the post-booking pre-departure, while clients are on vacation, and their return.

Step #2. Look at desired outcomes
Before you can determine what behaviors are in order, you need to understand exactly what customers want.

So pick one point of interaction and ask yourself: What is the desired outcome the customer wants to have? What are they looking for?

“For example, upon their return home, do they want to be able to share their experience with you? If so, there are behaviors you need to come up with that enable that.”

Agents should identify as many desired outcomes as possible, then prioritize them in terms of the outcomes most customers want, Lederman said.

Another way to prioritize is to ask, “‘Who are your best customers that you want more of?’ Then pick the desired outcomes that they most want.”

Step #3. Explore possible obstacles
Once you’ve created a list of the desired outcomes for each touch point, start exploring the possible obstacles that might get in the way of each desired outcome.

Obstacles could include an agent not having an answer to a client’s question during an initial consultation, or bad weather during the client’s vacation, or lost luggage.

It doesn’t matter whether you have control over the obstacle or not, Lederman said. You have to take the attitude that whatever went wrong might not be your fault, but it is your problem to try and solve.

Handling what you can’t control
For problems that are not within a travel agent’s control, showing empathy is essential. If you know that a client’s cruise hit bad weather, don’t avoid the fact. Send them a note card acknowledging the bad weather and saying you hope they enjoyed the sunny days they did experience.

“Acknowledge it; be empathetic. That’s a branded behavior that shows that you care.”

Step #4. Develop nonnegotiable behaviors
Once you’ve identified the desired outcomes at each touch point and possible obstacles to each outcome, it’s time to develop a series of behaviors that ensure customers receive the outcomes they want.

The behaviors you settle on will become nonnegotiable. You must do them all the time.

“Are you always going to send some sort of thank you note? Are you always going to follow up with an email? Then that’s a non-negotiable behavior.”

Examples of nonnegotiable behaviors include: returning a phone inquiry within two hours of the call, never answering another call while you’re on the phone with a client, sending a restaurant recommendation while clients are traveling, or always having a welcome home balloon waiting when clients return home.

Step #5. Go above and beyond
The last step is identifying behaviors that go above and beyond your nonnegotiable behaviors. These are the behaviors that create “wow” moments.

“Maybe you send a gift basket that’s waiting for them when they arrive home. Maybe you send them an oversized beach towel with your company’s logo on it. These are the types of things that really wow a customer. We only do them now and again.”

Alternatively, you may create a series of above and beyond behaviors that are nonnegotiable, but only for a subset of customers.

“If you have a repeat customer who regularly books X amount of dollars with you, then those might become standard for them.”

Keep it manageable
Finally, Lederman said, you don’t need to do a lot of behaviors for each touch point. You just need to do a few things really well.