For the Love of Customer Experience

What’s one company you love doing business with?

Allow me to take you on a journey of love. On this journey, you will discover what leads someone to love doing business with a company and what benefits are derived from such a love.

To prepare for this journey, close your eyes, take a few deep breaths and consider the one company you absolutely love to do business with. This is a company you love to do business with because their people live the brand every day. When you interact with employees from this company, it is clear that they know what their company is and what the branded experience is all about.

Employees in this company not only know the branded experience but consistently act in conformity with it. This company you are thinking about is “out-behaving” the competition, which leads to incredible customer loyalty. Customers (like you) buy more, and more often, and are less price-sensitive.

Employees in this company also seem quite loyal. Employees recognize their company as a great place to work. They are productive and happy.

This company you are thinking about is managing an experience. You love to do business with it so much that you’ve probably rewarded it with the ultimate compliment—your referral. Perhaps your confidence in the experience you received led you to suggest that others should try this company. Or maybe you tell others about the company because it just feels good to do so. In essence, you’ve become an unpaid member of this company’s marketing department.

After reflecting for a few moments, make a list of all the companies you love to do business with and note why. What is it that they do to deliver that experience to you?

Leaders in these companies understand that knowing the brand and doing the brand lead to a stronger work culture and more profitable customer relationships. That is why these leaders do what it takes to define and manage the experience. Employees in companies you love doing business with recognize that they are on stage, orchestrating an experience. They appreciate that they have the ultimate responsibility and opportunity to deliver an experience that makes customers happy. And in most cases, it makes them happy too.

Here is an example of a company that consistently delivers great customer service and out-behaves the competition, leading to stronger business results.

On a Tuesday morning last month, I arrived at Detroit Metro Airport—stressed and very late. Delta had canceled my flight the night before, and I had been re-booked on a 6 a.m. flight. I was scheduled to speak to an audience of senior executives at 9 a.m. It was 8:15, and my drive to the event was estimated to be 40 minutes. I had speaking engagements in the surrounding area over the next several days, so grabbing a cab wasn’t an option.

There I stood—anxious and panicked—waiting for the Enterprise Rent-A-Car shuttle to pick me up and take me to the rental car facility. I am about to share with you a completely orchestrated experience that employees love to deliver and customers love to receive.

The shuttle pulls up, and out steps Bill.

“Hi, folks. Welcome to Detroit. We are glad you are here. My name is Bill, and I will take you to get your car. Does anyone need help with their bags?”

I took my seat along with several other passengers.

Bill continued with his speech: “We appreciate your renting from Enterprise. I will have you safely to the rental car facility in about 4 minutes. When you get there you will find fresh coffee and snacks waiting for you.”

Four minutes later we pulled up to the facility. I rushed off the shuttle and was first to walk into the facility. There I was greeted by Wendy.

“Hi, I’m Wendy. Welcome to Enterprise. What’s your name? Welcome, Gregg. Step right up to the counter. Elisha is ready to help you get your car.”

Elisha introduced herself, and I shared my dire situation. She was sympathetic, and less than a minute later she was leading me out to my car. She helped me carry my bags and did the walk-around to check for unreported damage while I got situated for the drive.

At this point—because of the friendliness of Bill, Wendy and Elisha—my trust in Enterprise was high enough that I didn’t think twice about not doing the inspection myself. I was confident Elisha would take care of it for me and act in my best interest, which she did.

At the exit, I had to stop to hand over paperwork to the gate attendant, Sandy. We had a quick dialogue about customer service.

“Hi, I am Sandy. How was our customer service?”

“It was great.”

Sandy handed back the paperwork: “Terrific. Thank you for renting from Enterprise. Have a great day.”

I responded, “Sandy, what if I had told you that the customer service was not good?”

“Well, I would have asked you what happened,” she said, “and if it wasn’t something I could have resolved for you, I would have connected you to one of my managers who would make it right.”

When I returned to Enterprise two days later, I had equally positive experiences with the drop-off attendant and shuttle driver. They were friendly, helpful and attentive—clearly demonstrating the brand.

Enterprise employees recognize that they are performing in front of customers. They have been trained to orchestrate an ideal experience at each point of interaction by playing the role of host. In doing so, they realize they are performing an experience—from the shuttle driver to the gate attendant and everyone in between.

This managed experience is created by a system for living the brand, an approach to defining an experience that employees can orchestrate at critical points of interaction—and an experience that will create customer love.

Recently published in the Rochester Business Journal.

Why survey customers if you’re not going to follow up?

Below is part two of my two-part series recently published in the Rochester Business Journal on building and managing an effective and meaningful customer feedback program.

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In my last article, titled “Any monkey can survey; start building relationships,” I described the benefits of a fully operational customer experience management program and its key differences from traditional satisfaction surveys. I cautioned readers not to annoy customers by seeking feedback about their experience if they are not prepared or motivated to act on it. I also shared the fundamental mistake that companies make when they are irresponsible in surveying customers: Bombarding them with an endless list of questions using oversimplified-yet affordable-tools like SurveyMonkey or Zoomerang.

Since then I’ve learned an astonishing fact. According to research by MarketTools Inc., 98 percent of companies collect feedback from their customers, yet only 8 percent follow up with customers to do something about it.

Sending out a survey is easy. Inviting customers to give feedback and then effectively following up to uncover opportunities is much more difficult. I can only assume that is why such a small percentage of companies do it.
  
When I speak with business leaders about the importance of customer follow-up, they get it. They know it is critically important and will lead to terrific opportunities. Yet they still fail to do it the majority of the time. Why, especially considering it will lead to at least one of four opportunities to improve or grow your business? Those opportunities:

Resolve an issue. Learning about challenges or problems from the customer’s perspective and then taking action not only helps you improve operations but also shows that you care, which in turn makes customers happy and more loyal.

Up-sell or cross-sell products and services. Following up with satisfied and extremely satisfied customers provides instant permission and positioning for the “what else” question. For example: “Hi, Mr. Customer. Thank you so much for sharing feedback about your experience with our company. We are pleased you are so happy. We love to do business with you too. Just out of curiosity, what else might we be able to help you with?”
 

Get referrals. Again, you have instant permission and positioning for getting a referral or at least planting the seed that referrals really are the greatest compliment. “Hi, Ms. Super Loyal Customer. Thank you so much for sharing your feedback. … Who else do you know who might benefit from having a great experience with our company?”



Recognize and appreciate employees. Happy customers quite often have a story to tell about an employee who went above and beyond in delivering a great experience. Capture those stories and best practices, and share them. Doing so motivates employees by clearly connecting them to the difference they make for customers and your company.

Again, why is effective follow-up with customers done so infrequently, and what can you do about it? Here are four strategies to ensure your workforce is successfully equipped to execute a customer experience management program that will build stronger relationships with customers, drive sales and engage your workforce to become more customer-centered than you ever imagined possible:

1. Make sure employees have the knowledge about your company’s products and service offerings. A customer follow-up call-whether the customer is extremely satisfied, extremely dissatisfied or somewhere in between-is a unique and hard-to-regenerate opportunity to connect and build upon a relationship. Employees taking these calls should be in a position to answer (or find the answer) to any question related to your business offerings.
  
A dissatisfied customer may ask, “Why did it take so long for your company’s support representatives to answer the phone?” or “Why do your accountants charge so much for preparing personal tax returns?” Inability to address questions of this nature during the call can make even a satisfied customer reconsider his opinion of your company.


2. Empower employees to make things right. In many situations, there is an opportunity for immediate action to improve the customer’s experience. In these instances, customers want to see tangible results-especially considering they spent time and energy to provide feedback.

3. Use technology to automate “triggers” and track customer follow-up. Having the right technology is a must to manage customer follow-up. Employees responsible for following up need to have:

  • Trigger alerts, automated messages indicating an opportunity to contact a customer.
 Access to customer scores and comments to help them prepare for the conversation.
  • Ability to document information about the call (during and after), including specifics of the conversation and their perspective on the situation.
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Ability to record the status of the follow-up call and, once completed, its outcome.

In essence, your trigger and tracking system becomes a case management work flow that tracks in-progress activity and results. For instance, does someone else need to follow up with the customer next? If the case is closed, did the employee prevent the customer from dropping you as a preferred supplier? Did your employee establish new contacts in the account? Did he or she manage to identify a new sales opportunity?

4. Establish accountability by measuring and reporting on outcomes. What gets measured gets done. Determine which measures the employees who are responsible for customer follow-up should be most accountable for. A few metrics to consider include the time interval between feedback and initial follow-up, average time to “close the loop” with customers, and ratio of favorable to unfavorable outcomes.

A customer experience management program can seem overwhelming at first. Employees may initially react with an attitude of “Oh no, not another thing I need to do.” Ask yourself whether following up with customers to resolve issues, build relationships and uncover new opportunities is just another thing to do or the thing you should be doing.

Today we have access to a plethora of technology and tools that allow us to do amazing things with respect to connecting with customers. Don’t use technology to annoy customers with survey requests. Invite them to provide feedback, and follow up with them through a program that is specifically designed to build relationships and increase sales.

~Gregg